How We Organize Projects & Ideas Using Notion

Overview

What Notion Is

Notion blends notes, tasks, databases, and collaboration tools into a single customizable platform. It’s like combining Google Docs, Trello, and Airtable into one beautifully organized workspace.

We use Notion to manage everything from our app roadmap to content scripts, affiliate tracking, and project timelines.

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Why We Use Notion

• Central hub: One workspace for every idea, file, and checklist.
• Custom templates: Perfect for repeatable processes like newsletters and launch prep.
• Integrations: Works with Google Drive, Figma, GitHub, and more.

Notion gives us a living dashboard — we can plan, document, and update all parts of OnTheCouchStudio without jumping between apps.

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How We Use It at OnTheCouchStudio

• Content Planning: Daily task boards for Beehiiv campaigns and social media posts.
• Development Logs: Project trackers for LifeFused, Galaxy Contender, and AI pipelines.
• Knowledge Base: Internal wiki for tools, code snippets, and workflow docs.
• Affiliate Management: Centralized database for links, programs, and analytics.

This structure helps us move fast and stay organized across multiple business lines.

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Pro Tips for Creators Using Notion

• Use linked databases to connect content calendars, tasks, and asset lists.
• Design a dashboard view for your daily workflow (projects, priorities, and notes).
• Embed docs, links, or AI prompts directly into pages.
• Use Notion AI for quick summarization or idea generation — a great partner to ChatGPT.

Once your workspace grows, Notion becomes the single source of truth — syncing your team, projects, and goals.

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